Modular conference management.

Share your scientific findings with the world

The right building blocks for your conference.

Since

2015

Offer of support for scientific events

About

9.000

Participants from all over the world brought to Braunschweig

Last year

20

Conferences or workshops supported in the implementation

What is HI!Conference?

Our offer

We support you throughout the entire event process – from the preparation and conception to the follow-up of your event. We guide you step by step through the planning process so that you achieve the goals set for your event and offer your participants an unforgettable experience.

Do you only need support in one specific area and organize the rest yourself? No problem – with our basic package and the modular principle , we offer you exactly the building blocks you need for your conference.

in cooperation with the TU Braunschweig

Our mission is to support the institutes in conference management.

Your advantages

Reducing the institute’s workload

Use of modern conference tools

Large network

Flexibility

Inexpensive modular service portfolio

Many years of event experience

Our services

Further services can be added individually according to the modular principle. You can make use of our services individually or in combination, or opt for an all-round carefree package.

From abstract and paper management to hotel bookings and the design of your individual supporting programme – we take care of all the planning, conception, organization and implementation of your conference.

When following up an event, we evaluate the success of an event together, analyze the finances and collect the valuable experiences – both positive and negative.

Basic package

  • Event concept
  • Goals
  • Financial planning, calculation
  • Scheduling, time and deadline planning
  • Support in the areas of catering and location, as well as further handling of service providers

  • Manage and post all incoming and outgoing invoices (incl. dunning)
  • Regular payment overviews
  • Accounting handling of participant invoices
  • Support in the processing of travel expenses

  • Set-up of online ticketing registration platform (at cost price) according to your specifications
  • Invoicing the participants
  • Regular reporting of registrations and transfer of participant data
  • Management of ticket revenues

  • Manage and edit
  • Booking changes, cancelations, invoice changes

Building blocks for your conference

  • Service provider management: support in room management and catering
  • Project management: Support of the event in advance by an internal iTUBS project manager as contact person for queries during the project period
  • Access to event-related templates, such as sponsorship contracts, invoice templates and much more.

  • Design and creation of a website for the event
  • Marketing measures and advertising material
  • Social media (management of the social media presence, advertisements in the social media area, campaign planning)

  • Abstract and paper management (set-up and support)
  • Service provider management: support with accommodation, furniture, technology, photography, etc.
  • Supporting events: Organization of dinner, excursion, etc.
  • Sponsors: Sponsorship packages and contract management
  • Accreditation support: name badges and check-in
  • Support exhibition organization
  • On-site event supervisor: coordination of the event team and all trades and services, general troubleshooting

  • Final settlement: controlling and dunning
  • Acknowledgements
  • Evaluation: recording visitor satisfaction
  • Final discussion / lessons learned

Contact us

Do not hesitate to contact us to find out more about HI!CONFERENCE. We look forward to hearing from you and advising you on your next event.

Sina Leuschner
conference@itubs.de